Reclaim Your Time: 3 Solutions for Reducing Admin Work

Do you often find yourself buried under a pile of administrative tasks, taking valuable time away from client work? You're not alone. In fact, according to the 2023 Accounting Practice Management Survey, accountants spend just 55% of their time working with clients, with the rest dedicated to administrative matters.

CPACharge can help you automate and streamline these routine tasks, freeing up your schedule for more substantive, impactful work while ensuring your business stays on track.

Streamline Workflows to Save Time

Accountants often spend hours manually reconciling accounts and generating reports—tasks that consume valuable time and increase the risk of errors. Nearly two-fifths (39%) of surveyed accountants said they spend over half of their day on manual tasks, yet nearly a third (30%) of respondents don’t have the tools to automate processes. Workflow was the biggest reported challenge in 2023, making up 63% of the overall general challenges they encountered. These workflow issues lead to lost revenue, missed deadlines, and poor work-life balance across 55.9% of firms.

Given these significant workflow challenges, it's clear that automating administrative processes is crucial for improving productivity and maintaining a healthy work-life balance. This is where CPACharge steps in.

Reconciliation and reporting are crucial but tedious tasks that CPACharge streamlines significantly. Seamless integration with leading accounting software allows CPACharge to automate the reconciliation process by accurately recording and categorizing transactions and matching payments to invoices, effortlessly keeping your accounts up-to-date.

Additionally, customizable reporting tools make generating detailed financial reports easy. Whether tracking payment trends, monitoring cash flow, or preparing for tax season, CPACharge provides real-time insights into your financial data. These comprehensive reports can be shared with clients or stakeholders, enhancing transparency and professional credibility.

Those who use CPACharge say that it saves them time on essential business workflows:

*This is a collection of reviews from CPACharge's G2 website, a third-party review platform.

Automate Invoice Creation and Recurring Billing

One of the most time-consuming administrative tasks is sending out recurring invoices. Data shows that in the United States, 400 billion invoices are produced yearly, growing 5 to 15 times annually.

Automating an Accounts Payable (AP) process can reduce paperwork by 90-95% and increase efficiency by 20-27%. Depending on the company's size, automating AP can save $16 or more per invoice and start paying for itself within an average of 6 to 18 months.

By leveraging CPACharge’s robust automation tools, you can significantly cut down on administrative workload, improve efficiency, and maintain a steady financial outlook. With CPACharge’s invoicing feature lets you quickly and seamlessly generate invoices with detailed line items. This streamlined process saves you precious time every week, allowing you to focus more on client interactions and less on administrative paperwork. With CPACharge, invoicing becomes a quick and easy task, enhancing your efficiency and productivity.

The Scheduled Payments feature allows you to automate the process entirely, setting up your system with recurring charges for a specified number of billing cycles or until a certain dollar amount is met.

This not only reduces the time spent on invoicing but also ensures that your cash flow remains consistent and predictable.

Those who use CPACharge say that it makes invoicing a breeze:

“CPACharge has changed my life! They allow me to set up recurring payments from clients that I can set and forget. It really helps me not stress out about whether or not I'll get paid.”—Jennifer S., Owner & Accountant

“The best part of CPACharge is being able to set up a schedule for clients for recurring payments that are monthly, quarterly or annually, so they don't have to remember to pay.”—Diana B., Firm Administrator & Controller

“I can do quick invoices for my clients just by entering their email address, their invoice amount, a description, an invoice amount, and click submit—and we're done!”—Greg L., Small Business Practitioner

*This is a collection of reviews from CPACharge's G2 website, a third-party review platform.

Secure and Fast Payment Processing

Storing and managing client payment information can be cumbersome and time-consuming, especially when you repeatedly re-enter card details. Data breaches in the accounting sector have grown by 47% in the last two years. Additionally, 60% of small accounting firms go out of business within six months of a cyberattack.

CPACharge’s Card Vault feature securely stores your clients’ card information in a PCI-compliant manner. This ensures that sensitive data is protected with the highest security standards, reducing the risk of data breaches. By securely storing card details, CPACharge allows you to quickly process payments without the hassle of re-entering card information each time, making the payment process both secure and efficient.

Beyond Card Vault, CPACharge employs advanced encryption technologies and continuous monitoring to safeguard your transactions and client information. This means that every transaction is protected against unauthorized access and potential fraud, providing you and your clients with peace of mind.

By integrating CPACharge's robust security features into your payment process, you not only enhance the efficiency of managing client payments but also significantly reduce the risk of cyber threats. This protects your firm's reputation and financial stability, ensuring you can focus on delivering exceptional service without worrying about security vulnerabilities.

Those who use CPACharge say that it enhances the security of their firm and gives them peace of mind:

“What I like best about CPACharge is the ease of being able to re-use a card or e-check that a client used to pay an invoice securely.”—Renae T., Small-Business Owner

“[CPACharge] is a wonderful way to store confidential credit card information without exposing the number. We can set up reoccurring charges for auto payments easily as well as use stored credit cards to pay annual tax bills.”—Veronique M., Practitioner

“[CPACharge] is a very straightforward and simple platform to use. It syncs to my client portal app seamlessly. Knowing it is a secure and compliant payment processing platform is also reassuring.”—Marc M., CPA

*This is a collection of reviews from CPACharge's G2 website, a third-party review platform.

Streamline Your Work with CPACharge

By leveraging these three powerful features of CPACharge, you can significantly reduce the time spent on administrative tasks, saving billable hours every week. This boosts your productivity and allows you to dedicate more time to high-level tasks and client engagements, ultimately enhancing your firm’s overall efficiency and service quality.

Ready to streamline your invoicing process and enhance your firm's efficiency? Learn more about CPACharge today!